10 Benefits of Managing Purchase Orders using Zoho Books

Managing purchase orders using Zoho Books offers several benefits that can make your procurement activities easier and more efficient. Here are the 10 benefits of using zoho books for your purchase ordering process.

Simplified Procurement: 

Zoho Books provides a central platform to create, track, and manage purchase orders. This helps you streamline and organize your purchasing process.

Increased Accuracy: 

By using Zoho Books to manage purchase orders, you can minimize errors and ensure that all the necessary details, such as vendor information, item details, quantities, prices, and taxes, are included correctly.

Better Vendor Relationships: 

With Zoho Books, you can maintain a vendor database and track their performance. This helps you build stronger relationships with your vendors by facilitating timely communication and improved collaboration.

Efficient Communication between procurement and accounts dept: 

Zoho Books allows you to manage purchase orders and accounting on a single platform. This reduces the communication gaps that may generate due to to and fro emails between your procurement and accounts department. Your procurement and accounts department can work on the same platform and this will result into efficient operations of both the departments. 

Real-Time Tracking: 

With Zoho Books, you can track the status of your purchase orders in real-time. This means you can easily monitor each purchase order’s progress, from creation to receipt of goods or services, helping you make better-informed decisions.

Accurate Financial Records: 

By managing purchase orders in Zoho Books, you ensure accurate financial record-keeping. Purchase orders can be easily converted into bills, ensuring your financial records are up-to-date and precise.

Cost Control by Analytics: 

Zoho Books helps you have better control over your spending. You can generate multiple reports using Analytics and monitor your items. By having a clear overview of your purchase orders, you can analyze your purchasing patterns, track expenses, and make informed decisions to optimize costs.

Simplified Reordering: 

Zoho Books allows you to maintain a list of items you frequently purchase. This makes it easier to reorder these items as needed. You can simply select items from the list when creating purchase orders, reducing manual effort and ensuring consistency.

Efficient Inventory Management: 

If you integrate Zoho Books with Zoho Inventory, you can efficiently manage your inventory. This integration allows you to automatically update stock levels based on purchase orders, helping you keep accurate track of your inventory and avoid stockouts or overstocking.

Reporting and Analysis: 

Zoho Books provides comprehensive reports and analytics related to purchase orders. You can generate reports that give you insights into your purchasing patterns, expenses, and vendor performance. These reports can help you make data-driven decisions, identify cost-saving opportunities, and improve your processes.


Overall, managing the purchase order process in Zoho Books brings efficiency, accuracy, and control to your procurement activities. It helps you build better relationships with vendors, manage your finances effectively, and streamline your operations.

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Author: Amit Mundhra CA
Amit Mundhra FCA is a Fellow member of the Institute of Chartered Accountant of India. He is senior partner in Karnani & Co., Chartered Accountants. He is having 20+ years of experience in Income Tax, GST, VAT, Accounting, Audit and Assurance field.

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